Filling out EPF Form 11, a self-declaration form, is necessary for employees who want for their PF account to be automatically transferred to their new company. However, the Employees Provident Fund (EPF) scheme must cover the new employer in compliance with the EPF Act, 1952 or the Employee Pension Scheme, 1995. In this post, you can get detailed instructions on how to fill out EPF Form 11.
What is Form 11?
Employees who start working for a firm that participates in the Employees Provident Fund (EPF) plan must fill out EPF Form 11, a self-declaration form, according to the EPF Act, 1952. Any details on the employee’s previous EPF account should be included in the form.
An additional application for this form is to facilitate the automatic transfer of monies from an existing PF account to an EPF account. Before transitioning to the EPF, workers must fill out Form 13 to transfer their PF monies.
Purpose of EPF Form 11
The purposes of the EPF Form 11 download are:
- A change in the new hire’s Member ID will not affect his eligibility for benefits from the Employees’ Provident Fund Scheme using this form.
- This form may also be used to automate the transfer of PF monies across accounts.
- The Provident Fund Department may maintain a comprehensive database using this declaration form, including all the essential employee data. They also find it highly valuable when doing inspections, audits cross-checks, or factual verifications.
How to Get EPF Form 11 Online?
The EPF website has Form 11 available in EPF Form 11 download format. While submitting the form, please ensure that you have the following details on hand:
- Employees’ names
- Date of birth of the worker
- The spouse’s or father’s name
- Gender identity
- Phone Number
- Relationship between employer and EPF/EPS plan participants
- Details on prior employment, such as UAN, last day on the work, and certificate number from the scheme
- Particulars such as a bank account number, driver’s license, etc.
- Proof of identity (for foreign nationals working in the country)
Along with it, the employer must submit the following paperwork:
- Employment Commencement Date
- The number assigned to an employee by their Provident Fund
- UAN of the employee
How to Fill EPF Form 11?
All of the following must be filled out on EPF form 11 pdf:
Personal Information, such as:
- Members’ personal details
- Father or spouse’s name
- Date of birth
- Gender
- Marital status
- Contact Information (Email and Phone)
Employer history, EPF and EPS contributions details:
- If they had been a member of the Employees’ Provident Fund Scheme before
- If they had been a member of the Employees’ Pension Scheme
To proceed, further information is required from the individual if they have indicated their participation in one of the two programs:
- UAN
- Details of the prior PF or Provident Fund account
- The date that you left your previous position, formatted as dd/mm/yyyy
- Scheme Certificate Number (if issued)
- Payroll Processing Order (PPO) Number
International workers must provide the following details:
- Nationality of Birth
- Passport’s Number
- Validity of Passports
KYC Details
Please sign and attach the following documents to this form:
- Bank account and IFSC
- “Aadhaar” Number
- PAN
Undertaking by the Employee
Please review the accompanying declaration before signing the pledge and doing the EPF Form 11 online submission.
Declaration by Present Employer
It is critical that the new employer takes full responsibility for their actions by completing all necessary paperwork, including signing it. An employee’s statement outlining the information they provided is also required. This proclamation has the following points:
- Starting Date of Employment
- Member ID or PF number linked to the worker
- UAN for employees
- Verifying the Customer’s Identity for KYC
Submission of EPF Form 11
Once you have completed the EPF form 11 pdf, please send it to your supervisor. The employer will sign and stamp the document.
Who Needs to Fill EPF Form 11?
Everyone must complete EPF declaration form 11 when they join a new firm registered under the EPF Scheme of 1952. When a member changes employment, they still need to fill out this form since it contains all the information related to their contribution. Furthermore, you may also utilise this form to transfer monies from your PF account.
Key Points for EPF Form 11
Here is some crucial information about EPF declaration form 11:
- Form 11 EPF download should be completed by each and every new employee in the collection to participate in their Employment Provident Fund (EPF).
- The form contains queries like the name of an employee and the father or husband’s name, gender, date of birth, marital status, address, contact information, etc.
- In addition, together with the employment record collected by the form will be the joining details, the name and address of the business establishment, the EPF account number, and other income details of the establishment.
- Those workers who sign this form declare they met the criteria for being incorporated in the employee provident fund.
- The employer should make the corresponding sign on the form the employee has filled out after verifying the details.
- The employee has to proceed to check the information they have given, which may include their start date and salary, to confirm that they are correct.
Structure of PF Form 11
To submit your EPF form 11 filled sample, you will need to gather the following details:
- Employees’ names
- Date of birth of the worker
- The spouse’s or father’s name
- Gender identity
- Phone number
- What the employee’s role is in relation to EPF and EPS
- Details on prior employment, such as UAN, last day on the work, and certificate number from the scheme
- Marital status
- Particulars such as a bank account number, driving license, etc.
- Proof of identity (for foreign nationals working in the country)
Furthermore, the relevant business must provide the following documentation:
- Employment Commencement Date
- UAN
- The number assigned to an employee by their Provident Fund
What are the Responsibilities of the Employer?
The responsibilities include:
- Make sure that all new members submit the amended EPF form 11 in Excel format
and have it published on the UAN site within one month of each month’s end.
- Notify all existing fund members and get their approval within 15 days of getting the UAN. This conforms to the standards established by EPFO.
- Members are required to provide Seed with their Know Your Customer information (PAN, Aadhaar Card, and bank account details) within one month of obtaining their UAN.
- Employers are required to submit the Aadhaar acknowledgement slip within one month of getting the UAN in the absence of a member who already has one.
- The employer must transmit the employee’s Aadhaar information to the UAN Portal within fifteen days of acquiring it.
- All EPF Form 11 in excel format must be carefully checked by employers before submitting them to the EPFO. The UAN should have all the required Know Your Customer (KYC) data attached to it, and the employer must ensure this is true.
EPF Points for International Workers
The term “international workers” encompasses two types of people:
- Employment by a foreign firm with whom India has a Social Security Agreement (SSA) in place is considered a benefit for Indian citizens or permanent residents.
- Everyone whose employment is subject to the Employees’ PF and Miscellaneous Provisions Act because it takes place in India.
Foreign nationals employed in India were not initially eligible to participate in the Employees’ Provident Fund Scheme. Nonetheless, as things stand, the EPF Scheme mandates enrollment and contributions from all qualified foreign workers (i.e., non-excluded members).
FAQ’s:-
The submission process for Form 11 may vary among employers. Some may have an online submission option, while others may require a physical copy.
No prior membership in the Employee Provident Fund Organisation is necessary; the form is identical. No, PF Form 10 does not come in any variants..
Yes, Form 11 is applicable to all employees, regardless of whether they are eligible for EPF. It helps employers determine EPF eligibility.
The Employee Provident Fund will receive a 12% contribution from you.
Yes. Foreign nationals of legal working age must fill out Form 11 when beginning employment with a new employer.
Yes, it is mandatory for new employees to fill out and submit Form 11 to their employers for EPF enrollment.
Yes, employees can update information in Form 11 if there are changes in their family details, nomination, or employment. An updated form should be submitted to the employer.