Every month, in an equal proportion, the employer and the employee both contribute to an employee’s EPF account. The Government of India has introduced this scheme to encourage its citizens to save for retirement.
The EPF account often has inaccurate information, such as a name and date of birth, that does not match the Aadhaar data. Such differences, if unchecked, might lead to needless complications when withdrawing EPF funds. For this reason, you should update your EPF account with the correct information as soon as possible to prevent problems in the future.
If you need EPF Name Change, you may do so online or by using the name change in EPF
form. Let’s learn more in the article below.
Online Method of Changing Employee Name in EPF Account
It is more convenient to alter your EPF name online than to do it manually. If you follow the instructions below, changing your PF name online is a simple and efficient process.
- To begin, go to the EPFO’s main portal and log in. Registration with the portal is a must before making any changes. Press the ‘Enable UAN’ button on the right (below) of the ‘Important Links’ section of that page if you haven’t done so before.
- After you’ve signed in, click ‘Manage’ and then ‘modify simple info.
- If your Aadhaar number is already linked to your UAN profile, you will not be able to change any of the basic personal information on it. If your cell number isn’t already on file with UIDAI, you may update your Aadhaar in person. Otherwise, you can use the official UIDAI website.
- Next, copy and paste your Aadhaar code into the designated field on the adjustments page. Your Aadhaar card details, including your name, gender, and DOB, will also have to be entered. Choose ‘edit info’ from the option that appears.
- Now you may view ‘pending demands’ on the UAN site. The name change EPF you’ve made to your profile is likely to be reviewed by your employer.
- To apply again for an update if you have input the wrong information, just click ‘delete request’ and input the proper details again. It is important to understand that the deletion will not take place until the employer approves the appeal.
- The employer will see the order at their end of the Unified portal. You may find it under the ‘Member>Details Change Request’ section.
- Once the employer approves, the appeal will be sent to the relevant EPFO office’s Dealing Hand. Your supervisor may see the submission status at any time.
- Next, the Section Supervisor will review the request and forward it to APFC/RPFC for final approval.
- To show their approval or disapproval, any authority may provide their remarks next to the submission. The ultimate decision on the approval or rejection of a proposal rests with the APFC/RPFC.
About EPF Name Correction Form
In addition to the EPF name change form, which can be obtained offline, the Regional PF Commissioner also accepts this form. This document seems more like an employer-employee joint declaration letter to the Regional PF commissioner. Following these guidelines will ensure that your EPF name change online form is properly formatted:
- The ‘Regional PF commissioner’ shall be the recipient of the correspondence.
- It should be mentioned in the letter’s body that you are requesting your employer to modify the current data in the EPF account since they entered inaccurate information.
- Create a three-column table and highlight the specific features that need editing. You need to ensure that the table shows the wrong and proper entries.
For the following kinds of mistakes, you may use EPF name change form pdf:
- Missing name
- The father’s or husband’s name is wrong.
- The EPF or EPS account details are incorrect.
- The birthdate is wrong.
- The date of employment is wrong
You may find all these details on the form. Please ensure that you only correct the necessary ones.
Documents Required to Access EPF Account
The government has officially recognised a set of papers as suitable for these revisions, and these include things like:
- Individual’s PAN card
- Identification card
- Travel documents
- Photo ID for voters
- Card for ESIC
- Aadhaar number
- Identities from a bank or post office
- Recognition for achievements in the field of education
- A duplicate of your name-printed utility bill (phone, electricity, or water)
- Documents issued by the registrar, such as birth or death certificates
- A document that is based on official state or federal documents and serves as a certificate
Issues to Deal with in Case of Incorrect EPF Details
Typically, problems arise during EPF withdrawal due to incorrect EPF data. Details given by you when you registered for the EPF will be used to verify your claim when you submit it for withdrawal. Your claim will be rejected due to inconsistencies in the facts. Because of this, you may encounter several difficulties while attempting to withdraw funds from your EPFO account. Therefore, let’s have a look at the most typical reasons your EPF withdrawal can be rejected:
- The application to withdraw funds from your EPF account can be rejected if the information you provided at initial registration is erroneous or misspelt.
- The member should supply details on the candidate. Problems or rejection of EPF claim applications may occur if nominee information is not provided.
- Be sure to accurately record the date of enrolling in your EPF account. The EPS pension and total months and years of EPFO contributions are calculated using this date. Thus it’s crucial. Determining whether the withdrawal amount is tax-free depends on these elements. As a result, problems with withdrawing the EPF amount could arise if the date is wrong.
Procedure to Change Credentials Online
To update your credentials online, just follow these instructions.
- To change your login information for an online accoun, go to the EPFO website.
- Go to the part where you may change your profile or account settings once you’ve checked in.
- In the account settings, look for choices to modify your security, privacy, or account. You should be able to change your login information if you see words like ‘Change Password’ or ‘Update Credentials’ or equivalent.
- Verifying your identity before granting changes to your credentials is a common practice on many online platforms to ensure the security of your account. In this stage, you could be asked to fill out some more fields, answer some security questions, or get a verification code via text message or email.
- You may continue to alter the required credentials after your identification is validated.
- Verify the changes to make sure they are correct once you make the required adjustments.
Procedures to Change Credentials Offline
Even while most people would rather do it online, the EPFO does provide a more conventional offline process for those who would rather not. The most important part of this procedure is the EPF name change correction online form. In-depth instructions are provided here:
- Click on over to the EPFO website. Go to the form part of the EPFO site.
- Save the EPF Name Change Form to your computer.
- Make sure to include your current and updated name while filling out the EPF name change request form.
- Include photocopies of any necessary supporting papers, such as a government-issued picture ID with the updated name, and attach them as an attachment.
- For the first round of verification, have your employer review the completed form and any supplementary materials.
- our employer will review the EPF name change correction online form and any accompanying documentation to ensure accuracy.
- After the verification procedure is complete, your company will send the necessary paperwork to the EPFO office.
EPF Name Change Rules
It is essential to be familiar with the legislation and guidelines that govern the EPF name change procedure in order to ensure a smooth experience. To make sure everything is accurate and safe, the EPFO has set rules. These are the main guidelines:
- When you alter your name, your employer and the EPFO will check the data.
- Make sure the information matches official records and that all papers are correct.
If you want to change your name in your EPF account and have it processed smoothly, you must follow the above-mentioned criteria.
Name Correction due to Marriage
Marriage is a typical cause for a change of name in the EPF. Such instances may call for further paperwork, like a marriage certificate. If you need to change your name because you got married, here’s a detailed guide:
- First, get the form.
- Save the EPF Name Change Form to your computer.
- Be sure to include a copy of your marriage certificate with your completed form.
- Send your marriage certificate and this EPF name change application form to your place of employment so they can verify your identity.
This extra step is to make sure the EPFO has all the paperwork they need to approve your name change as a result of marriage.
FAQ’s:-
To reflect a name change on your Aadhaar, PAN, or bank account, you must also update your name on the EPFO site. However it isn’t required if the name change isn’t reflected on the KYC documents.
Your application will typically be approved by the EPFO within 15 to 30 days. On the other hand, the total quantity of applications dictates how long it takes for acceptance.
A subscriber is required to notify the EPFO Commissioner by email of any changes to her legal status, such as a marriage, by completing a declaration form. Attached to this form, she must provide a copy of her marriage certificate in order to support her reasons.